In today’s digital workplace, understanding what a Display Screen Equipment assessment is has become vital for businesses across the UK. With most employees spending significant time using computers and other display screen equipment, ensuring proper workstation setup is not just good practice—it’s the law.
What is a DSE Assessment?
A DSE assessment (Display Screen Equipment assessment) is a systematic evaluation of an employee’s workstation to identify and reduce risks associated with using computers and other display screen equipment. The assessment examines how employees interact with their equipment, their working environment, and whether current arrangements could lead to health issues such as musculoskeletal disorders, eye strain, or stress.
Under the Health and Safety (Display Screen Equipment) Regulations 1992 (amended in 2002), UK employers are legally required to conduct DSE assessments for:
- Staff who use DSE as a significant part of their normal work
- Employees who use DSE continuously for an hour or more at a time
- Home workers and remote workers using display screen equipment
Why Display Screen Equipment Assessments Matter
The importance of proper DSE workstation assessments cannot be overstated:
- Legal Compliance: Conducting regular assessments helps your organisation meet legal obligations under UK health and safety regulations.
- Reduced Absence: Proper workstation setup can prevent common workplace injuries, reducing sick leave and associated costs.
- Improved Productivity: Comfortable, well-designed workstations lead to better focus and efficiency.
- Employee Wellbeing: Demonstrating care for your staff’s physical health boosts morale and job satisfaction.
- Risk Management: Identifying potential issues before they cause harm mitigates the risk of workplace injury claims.
The DSE Assessment Process
What Does a Display Screen Equipment Assessment Cover?
A comprehensive workplace DSE compliance assessment evaluates several key areas:
1. Display Screens
- Screen positioning and height
- Image clarity and stability
- Brightness and contrast settings
- Screen reflections and glare
2. Keyboards and Input Devices
- Keyboard position and angle
- Mouse or trackpad ergonomics
- Accessibility of frequently used devices
3. Work Surface and Chair
- Desk height and available space
- Chair adjustability and support
- Posture when seated at the workstation
4. Work Environment
- Lighting conditions
- Noise levels
- Temperature and humidity
- Available space around the workstation
5. Software Considerations
- Suitability of software for tasks
- User interface design
- Training provided to employees
When Should DSE Assessments Be Conducted?
According to the latest UK DSE regulations, assessments should be carried out:
- When a new workstation is set up
- When a new user starts work
- When significant changes are made to existing workstations
- If health problems related to DSE use are reported
- When workstations are relocated
- When the nature of work tasks changes significantly
- Periodically (recommended annually) to ensure ongoing compliance
Self-Assessment vs. Professional Assessment
Many organisations use a two-tiered approach to DSE assessments:
Self-Assessment
Employees complete a checklist to identify obvious issues with their workstation. This is a good starting point but may miss subtle ergonomic problems.
Professional Assessment
Conducted by trained assessors who can identify less obvious risks and provide tailored recommendations. Professional assessments are particularly important for:
- Employees with existing health conditions
- Staff who have reported discomfort
- Complex workstation setups
- Following significant workplace changes
How AL23 Safety Can Help with Your DSE Assessment Needs
At AL23 Safety, we specialise in providing comprehensive Display Screen Equipment assessment services tailored to your organisation’s specific needs. Our qualified ergonomics experts can:
- Conduct thorough on-site assessments of all workstations
- Provide detailed reports with practical recommendations
- Deliver DSE training to employees and managers
- Help implement cost-effective solutions to identified issues
- Ensure full compliance with current UK regulations
- Support remote and hybrid workers with virtual assessments
Our approach focuses on practical, business-friendly solutions that protect both your employees and your organisation. We understand that every workplace is unique, which is why our DSE workstation assessment services are fully customisable to your requirements.
The Consequences of Neglecting DSE Assessments
Failing to implement proper assessment procedures can lead to:
- Regulatory non-compliance and potential fines
- Increased employee absence due to preventable conditions
- Decreased productivity and work quality
- Potential compensation claims for workplace injuries
- Damaged reputation as an employer
Take Action Today
Don’t wait until problems arise to address workplace ergonomics. Proactive Display Screen Equipment assessment is an investment in your most valuable asset—your people.
Contact AL23 Safety today to discuss how our expert team can help you implement effective procedures that protect your employees and your business. Our friendly consultants are ready to provide a no-obligation consultation to identify the best approach for your organisation.
Remember, good ergonomics isn’t just about compliance—it’s about creating a workplace where people can perform at their best without risking their health and wellbeing.
